Academic Hiring:  Equal Opportunity Checklist

Please contact the Equal Opportunity (EO) office at 227-2420 with any questions on the EO process.  For additional information on the hiring process, please contact the Provost�s office at 227-2580.  Please note that the steps in the faculty recruitment process still apply:  Faculty Recruitment Process/Procedures for an Academic Term Hire of less than two years

1. To Initiate Advertising:  Complete Advertising/Recruitment Plan.

• Attach purchase requisitions for all paid advertising and forward to the EO Office (158 Services Building) with the completed advertising/recruitment plan
  • Attach a copy of the full advertisement.
  • Extended advertisements (other than the template) should use the more extended version of the AA/EO statement listed in the directions of the plan.
  • Attach to this form the criteria for differentiating among applicants (i.e., what will you take into consideration other than what was stated in the advertisement).
• Consider expanding outreach and recruitment efforts to any underrepresented groups in determining advertising sources.
• Make every effort to put together a diverse search committee.
• The Provost/VPAA�s office will provide notification of plan approval.
• The EO office will send a memo to the Search Committee Chair with the subsequent forms that EO will need through the hiring process. (academic position memo)

2. Voluntary Self-Disclosure Forms:  To collect pertinent data needed for NMU�s federally-required affirmative action plans, applicants are invited to disclose their ethnicity, gender and veteran status.

• The departments send blank voluntary self disclosure forms and return envelopes to applicants meeting the minimum job qualifications; please request extra forms and envelopes as needed from EO. 

3. To Begin Interviewing:  Complete the Authorization to Interview Form and submit it to EO after obtaining appropriate signatures (Department Head/Dean) with the required applicant data spreadsheet.

• Request updated statistics on the composition of the applicant pool from EO and include them on this form.  Alternatively, list the total number of applicants and leave the rest of that portion of the form blank and EO will complete that portion of the form as part of the approval process.
• Provide the reasons why some applicants are not being interviewed (e.g., failed to meet minimum job requirements, lack of pertinent experience, etc.)
• For interview question do's and don�ts, consult the Pre-Employment Inquiry Guide published by the Michigan Department of Civil Rights.
• Complete the required applicant spreadsheet and email to jakoski@nmu.edu when you submit the authorization to interview form.

4. To Make a Job Offer:  Complete the Final Hiring Report and submit it to EO after it is signed by the Dean/Department Head. 

• In this report, explain why those interviewed were not selected and state the basis for the decision to select the top candidates.
• EO will notify the department when the report is approved and signed, and will provide a copy of the completed report.
• If acceptable finalists are listed in rank order, please notify EO if a candidate other than the first-ranked candidate is hired.